This Data Policy explains how personal data is processed in connection with the Charles Weissmann Symposium website and the related registration and contact forms.

1. Controller

Ernst Hadorn Foundation
c/o Institute of Neuropathology
Schmelzbergstrasse 12
8006 Zurich
Switzerland

Email: Contactform

For organizational matters, the symposium is supported by the administrative organizer friedevents AG.

2. What data we process

Depending on your interaction with the website, we may process the following categories of personal data:

• contact details such as name, email address, telephone number and organization
• registration details submitted through the symposium registration form
• address data you provide voluntarily in forms
• technical data transmitted by your browser or device, including IP address, date and time of access, browser type and requested pages
• communication content you send to us through contact or registration forms

3. Purpose of processing

We process personal data in particular for the following purposes:

• to provide the website and its contents
• to process registrations for the Charles Weissmann Symposium
• to respond to contact requests and organizational inquiries
• to communicate logistical, administrative or symposium-related information
• to ensure the security and technical stability of the website
• to comply with legal obligations where applicable

4. Registration and contact forms

If you use the registration form or contact form, the data you enter will be transmitted to us and processed for the purpose stated in the respective form. Required fields are necessary to handle your request or registration. Without this information, we may be unable to process your submission.

5. Legal basis

Where Swiss data protection law applies, personal data is processed for legitimate organizational and administrative purposes, for communication with participants and interested persons, and where necessary on the basis of consent or to perform pre-contractual or contractual measures.

If and to the extent the GDPR applies, processing may be based in particular on consent, legitimate interests, or the performance of pre-contractual measures.

6. Disclosure to third parties

Your personal data is only shared where necessary for the operation of the symposium website and the organization of the event. This may include hosting providers, email service providers, technical service providers, and administrative support involved in organizing the symposium.

We do not sell personal data.

7. External links

This website contains links to third-party websites, for example to hotels, public transport information, or map services. If you click such links, the privacy policies of the respective external providers apply.

8. Storage period

We store personal data only for as long as necessary for the purposes described above, for the organization and follow-up of the symposium, or for as long as statutory retention obligations require.

9. Data security

We use appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration. Nevertheless, data transmission over the internet can never be guaranteed to be completely secure.

10. Your rights

Subject to the applicable legal framework, you may have the right to request information about your stored personal data, request correction of inaccurate data, request deletion or restriction of processing, object to certain processing activities, or withdraw consent with effect for the future.

To exercise your rights, please contact us by using the Contactform

11. Changes to this policy

We may update this Data Policy from time to time to reflect legal, technical, or organizational changes. The version published on this website is the current version.